Melbourne's Best Functions : Blog


Christmas Bells Are Ringing...
When Do I Send Out My Invitations? Part 3
When Do I Send Out My Invitations? Part 2
When Do I Send Out My Invitations? Part 1
Function of the Month: Nike Maxim Awards
Great Song Ideas For Your First Dance
The Pros and Cons of Hiring a Corporate Event Planner
5 Things to Look for When Hiring a Corporate MC
Baroq House Opening Night
Must-Have Songs to Get the Party Started
The Benefits of Hiring A Wedding Planner
5 Steps to Corporate Event Success
Function of the Month: September 2017
Are Baby Showers Female Only?
Top 10 Celebrity Wedding Dresses
Yeah…but what do I WEAR!?
Fun Baby Shower Activities
4 Fun 21st Birthday Party Ideas
How soon should I book my wedding reception venue?
Themed Corporate Party Entertainment That Everyone Will Love
Top 6 Wedding Cake Trends For 2017
Welcome Home: The New Baroq House
What’s on the menu? Catering for Every Event
Corporate Christmas Party Ideas
Tips for selecting canapes
Creative ways to reveal your babys gender at a Baby Shower
Are baby showers for first babies only?
What does your venue say about you?
How to Make Sure You Have the Ultimate Engagement Party
What Makes a Successful Product Launch Party?
A Speaking Engagement - Who Gives Speeches At Your Party?
Are Birthday Party Favours Still a Necessity?
Make Mine Magic: Awesome Birthday Themes for 2017
High Impact Events: Corporate Function Ideas That Impress
Showered with Joy - Tasteful Bridal Shower Games
The Wedding Day To-Do List: What Most Brides Forget
Top Aperitif Cocktails for Your CBD Function
4 Hens Party Ideas That Will Make Your Night
Melbourne's Best 30th Birthday Ideas
Wedding Wishes or Wedding Gifts: Which is Right for You?

How soon should I book my wedding reception venue?

Date: 31.08.17

Your partner has just popped the question and you’re excited to get the ball rolling on your wedding plans but when is the right time to book your reception venue? Here are a couple of hints to help you maximise your time and avoid disappointment.

Put It at The Top of The List

The venue at which you celebrate with family and friends after you tie the knot is one of the most important choices you make as a bride- and groom-to-be and should be made a priority. Wedding venues book out well in advance so it’s important to start gathering research early on. However, before you pick the most beautiful location, there are a few things to lock down.

Guest Numbers

Probably the most important of all is the capacity of the space. There is no point looking for a venue unless you know how many people you plan to invite. Sit down with your partner and start the process of listing and culling until you arrive at a number you’re both happy with. You may want to make two finite lists; one smaller, one larger. This will help you when you look at how much you have to spend.

Budget

This is huge in helping inform where you can and can’t hold your celebrations. Once you have your numbers, you need to match your desired capacity with your budget. If you’re desperate to invite more people, you may need to opt for a cheaper venue option; or if you’d rather celebrate in opulence, you may have to compromise on numbers.

Location

Once you’ve finalised the guest list with budget in mind, it’s time to decide where you want to get married. Is it in the city, the country or maybe you’d like to get married overseas? This is the time for your creative thinking to take place. Once you’ve decided, you need to begin looking for both ceremony and reception venues that are within close proximity. Your guests will thank you for not selecting two venues on opposite sides of the city!

Dates

Now it’s time to think about when you want to get married. Which season: summer, autumn, winter, spring? Remember that the date of your wedding will be the date you celebrate your anniversary for the rest of your life so choose wisely. Generally, we’d suggest to narrow it down to a season and be flexible within that time frame.

But how long do I have to think about these details?

Realistically, not long. You should be aiming to have your reception venue booked and confirmed within 6 to 18 months of the big day. So, if you’re planning a short engagement, it’s time to get a wriggle on. Depending on the season, you may have more or less time. For a more comprehensive breakdown, see the table below for our suggested timeframes:

 

January

February

March

April

May

June

July

August

September

October

November

December

12-18 months

12-18 months

12-18 months

9-14 months

9-14 months

6-12 months

6-12 months

6-12 months

9-14 months

9-14 months

12-18 months

9-14 months